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Bylaws

Revision 8, 2016

Article I - Identification

Section 1: Name

The name of the Association shall be the Twin Lakes Human Resource Association hereinafter referred to as the Association.

Section 2: Fiscal Year

The fiscal year of the Association shall be the calendar year.


Article II - Purposes

The purposes of the Association shall be:

To serve HR professionals in the Twin Lakes area by providing ongoing educational and networking opportunities that educate, encourage, and motivate our membership.


Article III - Officers

Section 1: Number

The following shall comprise the officers:

a. The President
b. The Vice-President
c. The Secretary
d. The Treasurer
e. The Community Outreach Coordinator(s)
f. The Board Advisor(s)

Section 2: Qualification

All candidates for officers must be qualified Regular Members of the Association in good standing at the time of nomination for appointment. To be eligible for the role of President, the candidate must be a current SHRM member in good standing. A majority vote of the entire membership may remove a disqualified officer. 

Section 3: Election-Term of Office

All elected officers shall be chosen as provided in Article VII of these Bylaws. Each elected officer shall assume office on January 1 of each year and shall hold office for one calendar year or until re-election, death, resignation or removal.

Section 4: Vacancies

Any vacancy in officership shall be filled for the unexpired term by vote of a majority of the membership in attendance at the next constituted meeting or by mail ballot.

Section 5: Property

The officers shall manage and control the property, business and affairs of the Association and in general exercise all powers of the Association not reserved to the members by Statute or the Bylaws of the Association.


Article IV - Membership

Prospective members must complete an application for membership.


Article V - Meetings of Members

Section 1: Regular Meetings

The Association shall meet during the following months: February, March, April, May, August, September, October, and November as designated per the secretary's notification that is sent in advance of the upcoming meeting, at noon, at the location designated by the President.

Section 2: Presiding Officer

The President, or appointed board member, shall preside as Chairperson at all meetings of members.

Section 4: Voting Eligibility

Every Member of the Association in good standing shall be entitled to one vote on any matter of the Association's business to be acted upon by vote of the membership.


Article VI - Dues

The dues for membership in the Association shall be recommended by the Officers for General Membership vote.

Section 1: Payment of Membership Dues

Annual dues shall become payable on or before March 1 of each year.


Article VII - Election and Balloting

Section 1: Confidential Balloting-Officers

Elections of officers shall be conducted by confidential ballot in accordance with the procedures as follows:

a. At the regular October meeting the President shall accept nominations for the next year's board of directors. 

b. The list of nominees in ballot form will be prepared and distributed to all voting members of the Association no later than the November meeting of each year.

c. No provision of these Bylaws shall prevent any member of the association in good standing from casting a write-in-vote on an official ballot.

Section 2: Elections

a. Votes Required: Each officer shall be elected on the basis of a plurality of votes for that office.

b. Tie Votes: In the event a tie occurs between two or more candidates for the same office, successive balloting shall be conducted until one candidate receives a plurality.


Article VIII - Duties of Officers

Section 1: The President

The President shall be the chief executive officer of the Association. He/she shall serve as the presiding officer at meetings of the members. He/she shall also perform such other duties as may be assigned to him/her by the membership.

Section 2: Vice President

The Vice-President, at the request of the President, or in his/her absence or disability, may perform any of the duties of the President. He/she shall have such other powers and perform such other duties as the President may determine.

Section 3: The Secretary

The Secretary shall be responsible for the preparation of a record of the proceedings of all meetings of the Association. The Secretary should also maintain an accurate record of membership in conjunction with the Treasurer. The Secretary will also have other duties as assigned by the President.

Section 4: The Treasurer

The Treasurer shall be responsible for the financial affairs of the Association. This responsibility shall include the preparation, interpretation and dissemination of financial reports to the officers and membership on request. The Treasurer shall keep an accurate record of dues paid and report accordingly to the Secretary. He/she shall also perform such other duties as the President may determine.

Section 5: Community Outreach Coordinator(s)

The Community Outreach Coordinator shall be responsible for the growth and development of the Association. The Coordinator shall reach out to members who are not attending, reach out to area businesses and potential members, and ensure the Association maintains an updated website.

Section 6: Board Advisor(s)

The Board Advisor(s) will serve as a resource to the Association in all Association decisions including both financial and program development.


Article IX - Committees

Any such committee(s) as found necessary to conduct the business of the Association shall be appointed by the President, subject to confirmation by the General Membership at any regular or Special Meeting. The duties of the committee(s) as appointed will be as detailed in the notice of appointment.


Article X - Chapter Affiliation


Article XI - Parliamentary Procedure

Robert's Rules of Order shall govern all parliamentary procedure unless otherwise specified in these Bylaws.


Article XII - Amendment of Revision of Bylaws

The Bylaws of the Association may be amended or revised by either:

  1. a confidential ballot of current membership, or
  2. by approval secured by a two-thirds (2/3) vote of the members present.


Revision History

Issued

 

January, 1994 (resolution signed on 1/11/94)

 

1994

Revision 1

 

Separated the Secretary/Treasurer duties under Article III, Section 1. Added the duties

1999

 

Added Section 4: The Treasurer to Article VIII that added the duties of the Treasurer.

 

Revision 2

 

Changed the Name of the Association to Twin Lakes Human Resource Association from Twin Lakes Personnel Association

 

2000

Revision 3

 

Change the wording in Article V - Meetings of Members, Section 1: Regular Meetings to read "monthly as designated per the secretary's notification that is sent in advance of the upcoming meeting" in lieu of "on the second Wednesday of each month."

 

2003

Revision 4

 

Article II – Purposes changed to Article II – Purpose and revised to read:
The purpose of the Association shall be:
To serve HR professionals in the Twin Lakes area by providing ongoing educational and networking opportunities that educate, encourage, and motivate our membership.

Changed from
The purposes of the Association shall be:
1.  To improve the competence of personnel administrators in the Twin Lakes Area.  2.  To raise the standards of performance in all phases of personnel administration in our locale.

Article IV – Membership
Delete “A present member must sponsor those prospective candidates wishing to join.”

Article VI - Dues
Changed “The dues for membership in the Association shall be as determined by the General Membership.” to “The dues for membership in the Association shall be recommended by the Officers for General Membership vote.”  In Section 1, changed “January” to “March”.

 

2010

Revision 5

 

Article III – Officers
In Section I: Number
Added
“e.  The Community Outreach Coordinator 
f.   The Board Advisor(s)”

Article V – Meetings of Members
Section 3: Presiding Officer
Changed “The President, the Vice-President, Secretary, or Treasurer in the order named, shall preside as Chairperson at all meetings of members. In the absence of said officers, the Chairperson of the meeting shall be selected by a majority of the members present.”
to “The President, or appointed officer, shall preside as Chairperson at all meetings of members.  In absence of said officers, the Chairperson of the meeting shall be selected by a majority of the members present.”

Article VIII – Duties of Officers
Added Section 5 and Section 6

 

2011

Revision 6

 

Article V – Meetings of Members
In Section 1:  Regular Meetings
“The Association shall meet monthly as designated per the secretary's notification that is sent in advance of the upcoming meeting, at noon, at the location designated by the President.” to “The Association shall meet during the following months: February, March, April, May, June, September, October, and November as designated per the secretary's notification that is sent in advance of the upcoming meeting, at noon, at the location designated by the President.”

 

2012

Revision 7

 

Article III Officers

In Section 1: Numbers Changed
e. The Community Outreach Coordinator to
e. The Community Outreach Coordinator(s)

 

2015

Revision 8

 

Article III Added requirement for the President to be a SHRM member in good standing.

Article IV Removed "Applications for membership must have two thirds majority of the members voting.

Article V, Section 1: Removed "June" and Added "August"

Article V, Section 2: Removed "Special meetings of the members may be called at any time by the officers and shall be called by the Secretary upon request of five percent (5%) of the voting members of the association.

Article V, Section 3: Changed "officer" to "board member". Removed "In absence of said officers, the Chairperson of the meeting shall be selected by a majority of the members present".

Article VII, Section 1: Removed "At the regular September meeting the President shall appoint a nominating committee to prepare and submit to the President it's list of nominees for the officers to be filled". Added "At the regular October meeting the President shall accept nominations for the next year's board of directors."

2016

 

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Twin Lakes Human Resource Association
Phone: (870) 508-1070 • P.O. Box 553
Mountain Home, AR 72654

 
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Twin Lakes Human Resource Association of Mountain Home, Arkansas